Operations Director

Reporting to the Executive Director, This Person would fulfill Financial, Operations and Human Resource functions for two Affordable Housing Senior Living Communities in Atlanta Area

Job Overview
The Operations Director is responsible for maintaining accurate records reflecting the income and out flow of all funds relating to Clairmont Oaks, Inc. and Briarcliff Oaks Inc.  The tracking process includes all operating, escrow, residual, replacements reserves, security deposits and donations funds.  Generate monthly financial statements each month with reports to Administrators and the Executive Director.

Major Job Responsibilities
Accounts Receivable Ensure timely receipt and deposit of rent and other income.  Manage software submittals for Housing Assistance Payments and Service Coordinator Grant payments. Coordinate timing of month-end AR reports and monthly closings with site staff.  Track receipts of regular non-resident income.

Accounts Payable Prepare payable checks, secure proper signatures and mail to vendors. Prepare monthly bank reconciliations including coded check registers and lists of outstanding checks.

Financial Statements and Reports: Prepare complete monthly financial statements including balance sheet, income statements, and general ledgers for each community.  Prepare and maintain an investments schedule updated monthly.   Prepare and Submit HUD compliance financial information for federal funding.

Payroll Prepare data transmission to payroll vendor.  Prepare payables for employee benefits withholdings, and reconcile with benefits records and payroll reports to monthly bank statements. Prepare and submit retirement fund contributions.

Taxes and Annual Audits  Maintain accurate records for timely filing of 1099 tax forms, 5500 reporting and other required tax filings not prepared by our auditor or payroll service.  Prepare annual documents for the Workers Comp, Retirement Plan and Financial Audits.

Regulatory Compliance Maintain regulatory compliance as needed.

To apply, submit resume to brandon.ball@clairmontoaks.org.